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Special AGM Edition: 08 August 2018

Dear Members please find the up-coming AGM notice below

(Please note that nominations are now closed)

8th August 2018

60th ANNUAL GENERAL MEETING
Notice is hereby given that the Sixtieth Annual General Meeting of the False Bay Yacht Club will be held in the clubhouse on Thursday, 23rd August 2018 at 18h30 for 19h00 to consider business as set forth in the following Agenda. Registration will begin at 18h00. Please ensure that your club account is not in arrears, as members in bad standing are not eligible to vote.
A G E N D A
  1. Notice convening the meeting.
  2. Apologies.
  3. Resignations & Obituaries.
  4. Confirmation of AGM Minutes held on Thursday, 24th August 2017.
  5. Commodore’s Report.
  6. Treasurer’s Report & presentation of audited Accounts & Balance Sheet for the year ended 30th June 2018.
  7. Treasurer - presentation and approval of Budget for the year ended 30th June, 2019.
  8. Auditors – confirm appointment of Auditors for the ensuing year (Browne & Associates).
  9. Confirmation of Trustees – Willy Learmonth (2nd year of term), John Cowlin (4th year of term), Tony Elvin-Jensen nominated to replace Andrew Mackenzie who has served 4 years.
  10. Amendments to Section 23 of the FBYC Constitution – motion to be carried provided not less than two thirds of those present and voting are in favour of the amendments.
  11. Election of the Commodore, Vice-Commodore, Rear-Commodores and other General Committee Members.
The following members have been nominated:
POSITION
MEMBER
Commodore
Anthony Wentworth
Vice-Commodore
Robert Newman
Rear-Commodore : Sailing
Allan Lawrence
Rear-Commodore : Angling
Vacant
Committee Member
Gary Moss
Committee Member
Dermot Magowan
Committee Member
Tanya Barten
Committee Member
Jeremy Walter
Committee Member
Simone Balman
Committee Member
Gus Rautmann
  1. Confirm the appointment of Stuart (Bart) Mc Lea as Club Treasurer.
  2. Presentation of plaques to outgoing Flag Officer/s.
  3. General.
Note: The bar will be open before and after the AGM and closed during the proceedings.
PROPOSED AMENDMENTS TO SECTION 23 OF THE FBYC CONSTITUTION

Section 23 of the Constitution currently reads:

  1. TRUSTEES:
The property of the club, both movable and immovable, as well as over-arching responsibility for the broad interests of the membership shall be vested in four Trustees, one of whom shall be the Commodore sitting in his capacity as such, who shall hold same in trust on behalf of the club. They shall be suitably experienced club members in impeccable standing elected by the members at the Annual General Meeting of members and shall hold office for a total of not more than 4 (four) years, offering themselves for re-election at the Annual General Meeting after serving an initial 2 (two) years. The Trustees will have no specific duties but shall be entitled to attend meetings of the General Committee and any sub-committees, to inspect any books, records or any other aspect of the club’s activities and make recommendations to the General Committee and members as appropriate. The Commodore shall provide the Trustees with the minutes of General Committee meetings.

It is proposed that section 23 be amended to read as follows:


  1. TRUSTEES:
There shall be four Trustees, inclusive of the sitting Commodore, who shall be suitably experienced club members, in impeccable standing, elected at the Annual General Meeting of members for an initial term of 2 (two) years, with the option to offer themselves for an additional 2 (two) year term. No Trustee shall hold office for a continuous period of more than 4 (four) years.

The Trustees are specifically charged with ensuring that the assets and property of the club, both movable and immovable, are adequately insured, legally and financially secure and properly maintained. The Trustees shall, in addition, have a sensitive over- arching responsibility for the broader interests and overall direction of the Club and Membership, including dealing with specific or urgent matters that the Commodore and/or GenCom may call upon them to address.

The running and control of the Club will always remain the express function and responsibility of the Commodore and GenCom. In exercising any of their functions the Trustees are expected to act “with a light touch “, and always through the Commodore (or the Vice Commodore, if applicable), and never directly with staff or members.

The Trustees, will normally meet twice a year – either side of the AGM for a general overview of the Club’s activities and performance.

The Trustees are entitled to attend any meetings of the GenCom, or any sub-committees, in a purely observer capacity. Should they collectively wish to raise items for consideration they shall obtain prior permission from the Commodore / Chairperson.

Any 2 (two) Trustees, who together feel that an issue facing the club warrants serious and urgent attention, may attend and address a GenCom meeting, or any other meeting of the Club, by simply advising the Commodore / Chairman of their intention to do so. Under these special circumstances the Commodore / Chairman’s permission is not required.
The Commodore shall provide the Trustees with the minutes of all GenCom meetings, and in addition, the Trustees may at any reasonable time call upon the Commodore (or his proxy) to provide them with any official Club documents.



As proposed by the FBYC Trustees for ratification at the 2018 FBYC AGM:
  1. Cowlin; A. MacKenzie; W. Learmonth; A. Wentworth
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